rightcompany.blogg.se

Office sharing app manual#

Here’s how it works: HR or office managers sign up their team onto a desk booking app, and employees choose the days they’ll be in the office and book an available desk or space in advance.

This kind of manual desk booking can also be a chore, which is why automated desk booking software like Officely is a great choice for companies using hot desking. Let employees log the days they’ll be in the office and the desk type they’ll work on (based on color, number, or neighborhood). Another option is to divide desks into neighborhoods based on department (marketing, sales, support) or desk type (standing desk, double monitors, collaborative space). To make desk booking work, assign numbers or color codes to desks in your office. Hot desking works best with a desk booking (or hoteling) system. Hot desking can be a logistical nightmare and a time waster for employees trying to claim a desk on the day they check into work. Use advanced desk booking to avoid desk shortages Sample rewards might include shout-outs in the monthly newsletter or a $50 cash reward. Reinforcement: Share rewards and consequences for appropriate and unsuitable employee behavior when desk sharing.Ability: Introduce any tools or systems you’ll use to manage desk sharing easily.Knowledge: Inform employees about rules and best practices to make desk sharing a success.Desire: Share benefits of hot desking like flexible schedules to get employees excited about the change.Awareness: Inform employees about the shift to hot desking, highlighting current pain points and potential cost savings.

The more you share about how hot desking helps your business and how you plan to manage the change, the more likely you are to soothe concerns around desk sharing.Ĭommon methods for organizational change management (like ADKAR and nudge theory) hinge on proactive communication.įor instance, the ADKAR model involves outlining the following: Hot desking can be a significant change-employees may be anxious about personal belongings, whom they’ll sit next to, and hygiene. Share hot desking plans with employees to prepare them for the switch Here are six practical tips to ensure a hassle-free transition to hot desking: While desk sharing offers many benefits to businesses, employees may not always support it due to a loss of personal workspace and anxiety around the availability of desks. These interactions may also spark innovative ideas and solutions for the company.Ħ Tips to Implement Hot Desking (or Desk Sharing) While Keeping Employees Happy

‍ Facilitates cross-departmental interactions: When employees sit at different workstations each day, they have more opportunities to meet and interact with team members from other departments.

Instead of keeping desks empty when employees work from home, hybrid offices can downsize office space and adopt desk sharing.

Supports a hybrid work environment: Post-pandemic, most employees prefer hybrid work (or partial work from home), and hot desking is the best way to optimize the use of hybrid offices.

Hot desking requires fewer overall desks, considerably reducing the amount a company spends on office space.

Reduces operational costs: The average annualized cost of a single workstation can be as much as $18,000 USD.

Let’s take a closer look at the perks of hot desking: ‍

Hot desking allows organizations to adopt flexible work models like hybrid work, save physical space, and reduce real estate costs.

Office sharing app manual#